Oxford Brookes University

Oxford Brookes University was established in 1992 and was named to honour the school’s founding principle, John Brookes. The university has earned recognition for quality in architecture, economics, computer science, automotive, motorsport, engineering, history, modern languages and publishing. It has been ranked as one of the best new universities post-1992 by the Sunday Times University Guide 10 years in a row.

"The collaborative, dynamic and flexible approach from our Science Warehouse contacts has ensured that the deployment and ongoing development continues to impress and inspire."

Sonia Soni- Procurement Buyer

Oxford Brookes University

Challenges

  • Increasing efficiency of purchasing process.
  • Ensuring all spend is appropriately controlled.
  • Increasing compliance against preferred supplier contracts.
  • Ensuring all product and pricing data is up-to-date and accurate.
  • Providing visibility of contracts across the University.
  • Enablement of key suppliers across all commodities for eProcurement.
  • Addressing the cultural change required to apply mandatory rules based procurement control.

Solution

The eCatalogue covers product categories ranging from office supplies to complex bio-science structures and the range continues to expand. We were able to provide Oxford Brookes with a well-supported implementation process backed by an easy to use catalogue and a friendly user interface which meant that minimal training was required.

The system has generated measurable financial benefits. Since ‘go-live’ users have adapted well and now place orders; request quotes from chosen suppliers and importantly use the catalogue more effectively to make better purchasing decisions. We jointly have ambitious plans to expand the range of catalogue items into ‘service’ areas that have traditionally been deemed to be out of scope.  By applying creativity and innovation we will create a step change in the way that marketplace catalogues are used.

The directly attributable annualised run-rate for efficiency improvements is c£40k with cashable savings from improved contract terms and better buying decisions.

 

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