Contract Management

Reduce your Risk…

Contract Management is an easy-to-use, cloud-based contract management system that provides a central repository of procurement contracts across your organisation. It eliminates the inefficiencies associated with maintaining distributed contracts and improves procedural compliance.

Contract Management will save you and your team time by automating routine tasks such as distributing management reports or starting contract renewals on time. And it provides the perfect platform, when you’re ready, to introduce performance and risk management, and tools to track savings, benefits and procedural compliance.

Contract Management is part of a wider suite of modules supporting the whole contract lifecycle.

Drive out inefficiency caused by decentralised contracts…

Within the Contract Management solution, you have the ability to group all common types of contracts into lists for ease of access. Permissions can be set for each contract at a user level, allowing you to manage and restrict access, along with configuration tools which can be rapidly configured, enabling administrators to set validation rules and generate email workflows through a web interface.

Alerts can be set up for common tasks, including reviewing or renewing contracts so that no important deadlines are missed, with individual users having access to create their own recurring events, meeting invites and view all calendars, as well as the ability to sync the solution with Outlook and Gmail. Completed tasks and emails that are sent to Suppliers are recorded within the solution so you have an audit trail.

The solution can also act as a document storage system, providing you and your team with a single repository for important contract documents.

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  • Avoid missing deadlines for reviews and renewals...

    Contract Management automatically generates alerts for common tasks such as reviewing or renewing a contract, along with the ability for user to add their own tasks with email and pop-up reminders, meaning that you don’t need to set multiple alerts across multiple systems.

  • Improve visibility of contractor performance...

    KPI scorecards can be set up to record periodic service levels for Suppliers on key contracts, with the option of internal staff or Suppliers completing these, which can then be made visible to everyone in your team.

  • Identify and reduce supply-side risk...

    Each contract in Contract Management has a Risk Register and Issue Log allowing you to record every current or potential problem or complaint, which is them summarised on a corporate Risk register so you can continually keep track.

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